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<p class="header">Digitizing Documents</p>
<p><span class="cm">Digitizing is the process of turning real world, physical
information into a format that can be recognized by computers. The converted
information is called <i>digital</i> because it consists of ones and zeroes
(digits).</span></p>
<p><span class="cm">Turning paper and other hard documents into digital
- and editable - text files requires a scanner and OCR (Optical Character
Recognition) software. In the absence of such software, scanned documents
are nothing more than digitized images (pictures) that cannot be edited.
Worse, images (i.e. GIF and JPEG) are significantly larger than text files,
with the result that transfer times (uploading — downloading) on
the Internet are considerably greater - <i>much</i> greater. It is, therefore,
essential to convert your scanned paper documents into editable text files,
such as Microsoft Word documents, before sending these over the Internet.</span></p>
<p><span class="header">What is OCR and what program should I buy?</span></p>
<p><span class="cm">See our publication on <a href="../../../company/pub/ocr/ocr_frameset.htm" target="_top" onMouseOver="MM_displayStatusMsg('OCR Technology');return document.MM_returnValue" class="cm_link_2">OCR
Technology</a>.</span></p>
<p><span class="header">Using TextBridge Pro Millennium</span></p>
<p><span class="cm">Follow the instructions below to OCR documents using
TextBridge Pro Millennium.</span></p>
<ul>
<li><span class="cm">Place the document in your scanner</span></li>
<li><span class="cm">Start TextBridge Pro</span></li>
<li><span class="cm">Click the <span class="bold">Scan</span> icon</span></li>
<li><span class="cm">The scanning and OCR conversion process begins</span></li>
<li><span class="cm">Depending on the scanner and the speed of your computer,
a full page of text will generally take about 30 seconds</span></li>
<li><span class="cm">Scanning a multi-column article - with photographs
- takes about twice as long, or roughly 60 seconds</span></li>
<li><span class="cm">When the scanning/OCR process is complete, you will
be prompted to save the document</span></li>
<li><span class="cm">Name the file</span></li>
<li><span class="cm">Select the file format, i.e. Word</span></li>
<li><span class="cm">Click <span class="bold">Save</span></span></li>
</ul>
<p><span class="cm">That's it. Your paper document has now been converted
into an electronic text file ready to be edited on your computer. <span class="bold">Important</span>
- before sending this over the Internet, ensure that your new digital
file is fully compressed. See our sections on <a href="../compression/compression_frameset.htm" target="_top" onMouseOver="MM_displayStatusMsg('File Compression');return document.MM_returnValue" class="cm_link_2">File
Compression</a> and <a href="../zip/zip_frameset.htm" target="_top" onMouseOver="MM_displayStatusMsg('Zipping Files');return document.MM_returnValue" class="cm_link_2">Zipping
Files</a>.</span></p>
<p><span class="cm">Adjusters Asia, helping our clients to move information
quickly and securely.</span></p>
<p><a href="#top" onMouseOver="MM_displayStatusMsg('Back to the top of this page');return document.MM_returnValue" class="cm_link_2">Back
to the top of this page</a></p>
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